Click on View Settings in the ribbon and then on Conditional Formatting:Ĭlick on Add a new rule for the view will be created: After entering the desired name and description, click on OK. To create the personal view, navigate to the View tab of the Open Opportunities system view and click on Save As the ribbon:Ī query properties box will open so that you may give the personal view a Name and Description. To illustrate this, l will create a personal view of open Opportunities where those with an estimated revenue of $100K or more display in a bold fuchsia font. Using conditional formatting for a CRM view in Outlook 2010 allows you to highlight important records regardless of the sort options applied to the view. If you are using Outlook 2010, you may also apply conditional formatting to personal CRM views. You can even add a keyboard shortcut to the Quick Step in case you prefer to process you mail via a keyboard.Perhaps you have used conditional formatting in Outlook to change the font size or color of your inbox list based on a condition you define. This saves you from a couple of clicks and the need to look up the folder. Instead of manually moving the Automatic Replies, you could create a Quick Step to move the message and directly mark it as read as well. If you are sending to someone within your Exchange organization, a mail tip could display the Automatic Reply message for this person as well, regardless whether or not you’ve already receive such a notice (requires Outlook 2010 or later and Exchange 2010 or later). For instance, most subjects have a specific prefix or the message contains specific words in the message body for which you can create a filter. Note: If you are receiving Automatic Replies which are not coming from an Exchange server, then you might need to look at other specific message properties.
#Outlook conditional formatting add in manual#
This manual Conditional Formatting filter will only apply to Automatic Replies.
#Outlook conditional formatting add in code#
To color code Automatic Replies without risking that regular email messages also get color coded, you can setup a Conditional Formatting rule in the following way: Note: In Outlook 2007, the condition is called “which is an Out of Office message”. Apply this rule after the message arrives.If you want to automatically move the Automatic Replies that you receive to a separate folder, you can create the following rule: Making them stand out more between your regular mail so you can choose to move or delete them might be the better approach. Keeping received Automatic Replies (also known as Out of Office or OOF message) like that for a while can indeed act like a quick and handy reference.Ĭreating a message rule to move these messages directly is easy enough but unless you regularly monitor that folder or work from a Search Folder such as the Today’s Unread Mail folder, you might miss the initial notification.Īlso, you might want to be a bit more selective in which Automatic Reply message you’d like to keep. How would I move or color code these Automatic Replies without risking to also move or color code other messages? I can then simply search within that folder With the holidays going on, and the fact that you only receive the Automatic Replies (Out of Office) notices once, I’d like to keep track of who is away when.Īs most people tend to write their substitute or an emergency number in the Automatic Reply message as well, I thought storing them into a separate folder (or having them stand out more so I don’t forget to move them) would be a good approach.